Austin 2017 Hotel Information

We will be at the Hyatt Regency in Austin, April 12-15, 2017



A Note from the Site Selection Committee

It is very important for conference attendees to stay at our conference hotel. SSSA’s ability to negotiate favorable room rates and to obtain meeting rooms at affordable rates depends on conference attendees filling a minimum number of “room nights” in the conference hotels. If the Association does not meet its contractual obligation of room nights, we are liable to the hotels for large fees.

Our conference rates are:
Single or Double: $179
Triple: $204
Quad: $229

You may make hotel reservations through the dedicated link here (Hyatt Regency Austin Link)

Convention attendees choosing not to stay in the hotel will incur a surcharge equivalent to one night stay in the conference hotel.

We will NOT waive the hotel surcharge even  for reasons such as the hotel is too expensive, disagree with policies of certain individuals/institutions, living on limited income, other affordable hotels with better accommodations, missing the hotel reservation deadline, etc. will not waive the hotel surcharge.

For the full statement and rationale for this policy, please visit our Conference Hotel Policy Page.

Hotel rates are significantly lower than the regular published price.  However, please be advised that limited rooms are available to us especially during the days prior to and after the official meeting days and the contracted cut-off date for making reservations.  If you would like to stay over in Austin, you should make your reservations EARLY if you would like to enjoy our special rates.  Cut-off date is March 14, 2017. When booking your stay, if you discover that you are getting an error message or finding that you are receiving a message that rooms are not available in our block, please contact the hotel directly.  It is likely the case that rooms may have sold out on ONE night but not the others.  CALLING the hotel is the best option for getting the rate.  Please also send an email to Tracy Dietz at or Charlie Tolbert at so we can speak to the hotel about any problems that may be occuring with the reservation system or room block.